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COVID-19 Guidance for Projects

The following guidance is for projects funded under the European Union’s PEACE IV and INTERREG VA Programmes, on how to help mitigate against the on-going impact of the COVID-19 outbreak. We are currently exploring options to accelerate payments to projects, during this crisis and we will provide guidance shortly.

All of our team have access to emails and are working remotely. We would ask that you keep in regular contact with them through phone and email to maintain service and so that we can assist you during the current crisis.

We appreciate that many projects will be experiencing some significant challenges and will be happy to discuss these with you, on a case-by-case basis. Be assured that payments will continue and assistance regarding project timelines and outputs will be available.

We are pleased to see that so many projects are determined to find innovative ways to deliver their services, which are so important, particularly at this time. We would encourage all projects to think about what they can, responsibly, do with the resources available to them.

Please contact your Joint Secretariat (JS) Case Officer with any specific query, in the first instance, or email: communications@seupb.eu for your query to be directed to the appropriate source.

 

Background

COVID-19 is a new illness that can affect your lungs and airways. It's caused by a virus called Coronavirus. Information and guidance on the illness can be found in the following links:

Northern Ireland

Ireland

Scotland

 

Impact on expenditure

Projects should update sickness absence policies to include the effects of COVID-19 (e.g. self-isolation). Staff costs relating to staff affected by COVID-19 can be claimed in accordance with organisational sickness absence policy, within existing partner budgets.

Should events or meetings have to be cancelled or postponed, or if partners/stakeholders could not attend for the reasons mentioned above, or other justified medical conditions. It is recommended that projects:

  • Consider with partners involved whether to carry out the meeting by other means, such as video-conference, in order to minimize the impact on the work-plan.
  • Seek reimbursement (e.g. for venue, catering, travel tickets, etc.) in line with contractual terms.
  • For any costs that have been incurred and cannot be recovered via the supplier or other means (e.g. insurance, credit card provider, etc.), this will be assessed on a case-by-case basis by the SEUPB Financial Control Unit, who can provide guidance in the first instance.

 

Impact on Deliverables and Outputs

In the event that your project has been impacted due to attendance and engagement, the project should look at mitigation measures and alternative means to meet the deliverables and outputs (within the context of current government guidance on COVID-19). Should you require a modification in your project in order to do so, it will be considered on a case-by-case basis and you should liaise directly with your JS Case Officer, in the first instance.

Projects that can evidence impact of the illness on the deliverables and outputs of the project should also seek agreement from their JS Case Officer on a way forward, in the short and medium term.

Please share this guidance with all of your project partners.

 

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